District & Council Leadership Resources



Bob Mazzuca
Chief Scout Executive

"Taking responsibility for your actions is a hallmark of a good leader.”

District & Council Leadership

District & Council Overview

A local Boy Scout council is a voluntary association of citizens including representatives of organizations that are chartered by the Boy Scouts of America, to promote the Scouting program within a geographic area.

The following text is from the Orientation Guide for Council Officers and Executive Board Members. It helps remind us of the four major functions of a local council: Program, Unit Service, Finance and Membership/Relationships. Just as a boy deserves a trained leader, so does a council and its districts.

“Why We Serve

It is the purpose of the Boy Scouts of America to provide boys and young adults with an effective program designed to instill desirable qualities of character, to train youth in the responsibilities of participating citizenship, and to develop in them personal fitness, thus to help in the development of American citizens who

    • Are physically, mentally, and emotionally fit
    • Have a high degree of self-reliance as evidenced in such qualities as initiative, courage, and resourcefulness.
    • Have personal and stable values based firmly on religious concepts
    • Have a desire and skills to help others.
    • Have a desire to learn the principles of the American social, economics, and governmental systems.
    • Are knowledgeable about and take pride in their American heritage.
    • Have a keen respect for the basic rights of all people.
    • Are prepared to fulfill the varied responsibilities of participating in and giving leadership to American society and in the forums of the world.

The Boy Scouts of America accomplishes this purpose by making its program available to organizations and groups that have compatible goals, including religious, educational, civic, fraternal, business, labor, and governmental bodies.

Scouting – Resources for Community Organizations

Community organizations vitally concerned with youth should understand Scouting as a resource program for them, not as something that they “sponsor” for the Boys Scouts of America.

Following incorporation in 1910, the Scouting movement became increasingly popular throughout America. The Congress of the United States recognized Scouting’s potential as an educational resource for groups interested in a positive program for youth. Congress, representing the people of the United States granted a charter to the Boy Scouts of America in 1916 to make its program available through community organizations.

Under the authority of its congressional mandate, the Boy Scouts of America issues two kinds of charters in each local council area.

One type of charter is issued to a BSA local council to: (1) provide service to help chartered organizations be continuously successful in their use of Scouting program, and (2) extend an invitation to other community groups to use the program and to interpret how it will help them.

The second type of charter is issued to chartered organizations for each pack, troop, team, or crew that they operate.

A district, which is a geographical subdivision of a BSA local council, has these same two responsibilities in the part of the council it serves. The district is the structure closest to the organizations, families, and youth who benefit from the program; therefore, the district is a crucial part of the total Scouting structure – “If it doesn’t happen in the district, it doesn’t happen.”

It may be helpful to consider Scouting in two ways.

1. As the programs of the Boy Scouts of America – Cub Scouting, Boy Scouting, Varsity Scouting, and Venturing- that instill desirable values in youth.

2. As the support service of the Boy Scouts of America – delivering to community organizations and groups by the local council through its district operation – all for the purpose of assisting the chartered organizations that use the program. The local council receives additional support from the National Council through the BSA’s regional structure.

The history of the Scouting movement holds the key to its purpose and success. When Scouting is properly understood as a resource program, community organizations will use it more effectively. When a quality program is delivered, more youth will join.

The Mission of a BSA Local Council

A BSA local council is a voluntary organization of citizens, including representatives of organizations chartered by the Boy Scouts of America, to promote the Scouting program within a geographical area.

It is the council’s responsibility to provide leadership and supervision for all program activities within the territory covered by its charter in such a manner as to ensure compliance with the provision of the Charter and Bylaws of the Boy Scouts of America and the Rules and Regulations of the Boy Scouts of America.

The local council is an administrative organization charged with fulfilling the purposed of the movement. Scouting is a volunteer movement that operates with professional guidance. This plan divides the administration of Scouting into workable segments in terms of geography, volunteer personnel, finances, and professional guidance.

Four major functions help a council deliver the Scouting programs:

  • membership/relationships,
  • finance,
  • program, and
  • unit service.

These four functions and all other responsibilities are accomplished in each council in a manner that is influenced by local conditions and circumstances. How a council organizes to carry out this plan is the most efficient way is determined by its size, the resources available, its present structure, and other local factors.”

Training of council and district leaders is critical to the long term success of Scouting. In addition to the training courses provided leaders there are many opportunities for individual self-study of Scouting literature developed to support the major functions of a council.

The following descriptions come from the Orientation Guide for Council Officers and Executive Board Members.

"Local Council
The governing body is called the council. The council is made up of chartered organization representatives who represent each organization chartered to operate units. There are also members-at-large elected by the council nominating committee. The council meets once a year, but special meetings may be called to handle special business.

The chartered organization representatives speak for the organizations that have already undertaken the operation of units. Council members-at-large reflect the thinking of every segment of the council territory – religious, cultural, civic, veterans, fraternal, educational, agricultural, industrial, and labor groups."

"The Mission of a BSA Local Council
A BSA local council is a voluntary organization of citizens, including representatives of organizations chartered by the Boy Scouts of America, to promote the Scouting program within a geographical area.

It is the council’s responsibility to provide leadership and supervision for all program activities within the territory covered by its charter in such a manner as to ensure compliance with the provision of the Charter and Bylaws of the Boy Scouts of America and the Rules and Regulations of the Boy Scouts of America.

The local council is an administrative organization charged with fulfilling the purposed of the movement. Scouting is a volunteer movement that operates with professional guidance. This plan divides the administration of Scouting into workable segments in terms of geography, volunteer personnel, finances, and professional guidance.
Four major functions help a council deliver the Scouting programs:

1. membership/relationships,
2. finance,
3. program, and
4. unit service.

These four functions and all other responsibilities are accomplished in each council in a manner that is influenced by local conditions and circumstances. How a council organizes to carry out this plan is the most efficient way is determined by its size, the resources available, its present structure, and other local factors."

"The District
To help carry out the operational mission of the council, the council territory is divided geographically into districts as determined by the executive board. The objectives of the district are to expand opportunities for youth to join Scouting, and to help existing chartered organizations and their units provide a quality program for their youth. The district is responsible for carrying out the sales and service role on behalf of the council. The council is responsible for building strong districts and for helping these districts succeed."

"Executive Board
The executive board of a local council is a functioning administrative group elected to take the necessary action to achieve the purpose of the council. It establishes the council program and carries out the resolutions, policies, and activities voted on by the council. It determines policy for the council in accordance with its delegated authority, and within the context of the Charter and Bylaws and the Rules and Regulations of the Boy Scouts of America. The board protects the long-range future of Scouting in the community. Council board members play two complimentary but very different roles. First like the familiar corporate board member, they govern the organization. Unlike corporate board members, they also sign on as volunteers agreeing to undertake any assignment reasonably asked of them."

"Executive Committee
The executive committee is composed of elected council officers, the Scout executive, who shall have no vote and others as appointed by the president and as approved by the executive board.

The executive committee acts for the executive board in the intervals between board meetings. The board receives the minutes of such meetings for approval at the next board meeting. The executive committee may not act contrary to action previously taken by the board."


District & Council Leadership Training

 Youth Protection Training
 Chartered Organization Rep. Training
 District Committee Training Workshop, No. 34160
 Orientation Guide for Council Officers and Executive Board Members, No. 33161b
  Wood Badge

Relevant Supplemental Training

Mentoring
Mentoring is an opportunity to help a person grow through discovery. This session will address various mentoring models and ways to be a mentor to Scouts and Scouters.
Planning and Conducting a Safe Scout Outing
Safe Scouting can happen if you follow the Scout motto—Be Prepared. This unit of supplementary training will describe how to plan for and conduct a safe Scout outing.
Selecting Quality Leaders
This session will provide an overview of the seven steps to recruiting a key adult unit leader and will prepare participants to recruit new leaders for their units' needs.
Philmont Training Center (PTC)

Serving as the only national volunteer training center for the Boy Scouts of America since 1950, the Philmont Training Center (PTC) provides a unique environment for the training of volunteer and professional leaders. Each year, more than 6,000 Scouters and family members attend PTC.

Each conference features the latest tools and techniques, audiovisuals, discussions, idea sharing, and activities led by a faculty of experienced Scouters. Invitation to these conferences is upon recommendation of the local council or a national committee.

Philmont Training Center

The following list of training conferences reflects topics most often of interest to members of district and council committees. In addition there are also conferences offered each year on the Cub Scout, Boy Scout and Venturing programs.

Finance Support
  • Endowment Fellowship Week
    This special seminar is available only to James E. West Fellows and 1910 society members and their families. This week features half-day sessions on financial planning topics including retirement planning, parental care, and tax-free education funding. Special tours of Philmont will be given to participants.
  • Fundamentals of Major Gifts and Endowment
    For volunteers & professionals who have responsibility for planned giving. Covers planned giving concepts and techniques, prospect identification, marketing strategies, donor recognition, and basic tax information. BSA resources and staff support available are also covered.
High Adventure
  • Creating High Adventures that last a lifetime
    This course will help local councils connect the High Adventure Program with the structure of the local council. Provides support materials for a High Adventure Committee or Wilderness Committee. The quality of High Adventure experiences reflects on the local council and may impact the number of potential volunteers & donors that are connected to High Adventure Programs.
International Scouting
  • International Scouting
    This conference will be of interest and benefit to volunteers, professionals, and local council international representatives. International guests offer delightful and educational insights of the Scouting movement in their respective countries. Detailed information on the World Scout Movement, international Scouting events, the role and responsibilities of the international representative will be offered.
LDS Relationships
  • Scouting in the LDS Church
    Administrative training for stake presidencies. Contact the LDS Relationships Office @ 801-530-0004 (By Division Invitation Only)
Leadership
  • Advanced Commissioner Service
    For experienced commissioners who have an interest in learning more about how to better serve the needs of units in providing a quality program to their youth. Will provide hands-on sessions on the college of commissioner science program, advanced strategies for better unit service, implementation of a full commissioner's program in their district or council, strategic planning objectives, and other key topics of interest to experienced commissioners.
  • Commissioner Administration for Quality Scouting
    For council and district commissioners and their assistants, includes the role of key volunteers in building and operating a successful commissioner staff dedicated to helping units succeed. Learn how to recruit, train, assign, and coach other commissioners. Discuss ideas on techniques for commissioner lifesaving and other strategic topics. Individual breakout sessions held for council commissioners.
  • Council Key 3 - Lead Scouting into the Future
    Great team building experience for council presidents, council commissioners, and Scout executives. Topics include board management, building effective districts, quality program, membership growth, volunteer/professional relationships, compensation and benefits, long range strategic planning, council and district operations, commissioner service, endowment, council fundraising, and asset management. Provides breakout sessions for council presidents, council commissioners, and Scout executives. Will develop personal Key 3 action plans. (Course participants encouraged to attend as council Key 3 teams)
  • Council and District Activities Leadership
    For members of council and district activities committees, Good Turn for America chairpersons, and event chairpersons will learn how to plan and produce Scout shows, recognition dinners, civic service projects, camporees, and other council and district events to utilize a balanced program.
  • District Committees That Work
    For district chairs, district vice chairs, operating committee chairs, and district committee members. This conference features the latest tools and techniques for successful district operations including membership, training, camping, activities, advancement, and finance operating committees. Features coordinated district committee meetings, volunteer recruiting, and personal action plans for participants. The conference highlights successful district operations where membership grows and units succeed in providing a quality program for youth.
  • District Key 3 - A Leadership Team
    Great team-building opportunity for district chair, district commissioner, and district executive teams. Features the role of the district Key 3 and how its members relate in operating a successful district. Idea-sharing and problem-solving . Explores successful district operation techniques, recruiting district volunteers, and many other topics . Key 3s will develop personal action plans. A scholarship is available for district executives attending this conference with both their district chairman and district commissioner. (Course participants encouraged to attend as complete district Key 3 teams)
  • Health and Safety/Risk Management
    This conference was developed by the national BSA Health and Safety committee with the support of the Risk Management Service. It will feature the latest policies and programs related to health and safety; risk management; camp standards; employee safety; and compliance issues with OSHA, the EPA, and the Americans with Disabilities Act (ADA). This course is designed for council health and safety and risk management chairmen, camp visitation team members, area/regional camp appraisers, camp directors, and directors of camping.
  • Membership Growth Ideas for Districts and Councils
    Specially designed for district and council membership committees, commissioners, unit leaders, and others who are responsible for membership growth in the district or council. They will learn about growth from new units, youth recruitment, program transition ideas, stopping dropped units, increasing tenure. Special emphasis on school access and sharing creative ideas for involving more youth in the Scouting program.
  • NEW - Advanced Unit Commissioner
    For the experienced commissioner who wants to learn more about how to provide better unit service to the units assigned. Learn new ideas and ways to do your job.
  • NEW - Becoming a Stronger Executive Board Member
    This new course is provided for any council level volunteer who serves on the board---officers, executive board members, council chairpersons, advisory council members. Learn about your job and how to develop a stronger council in your position. Learn about the four functions of council operations--program, membership, finance and unit service.
  • Special Needs Scouting
    This conference offers ideas for supporting programs that can meet the needs of all youth who have various disabilities. The conferees will learn how to use these ideas to help their council and districts develop programs that serve this special group of youth.
  • The Unit Commissioner - Meeting Unit Needs
    For unit commissioners prepared to set a positive example in quality service to chartered organization and Scouting units. Features effective monthly unit visits, unit self-assessment and action planning process, coaching skills, charter renewal, annual service plan, commissioner priorities, unit problem-solving, leader development, the National Quality Unit Award, and commissioner lifesaving techniques.
  • Training Management Seminar
    Members of district and council volunteer training committees will learn how to plan, promote, and administer programs so that unit leaders have the best training opportunities. Features the 8 parts of a district/council training plan, provides profiles of all unit program level courses, and how to recruit and train good trainers. Information provided on the new E-learning Center training opportunities. Lots of problem-solving and training lab experiences.
Properties
  • The Properties Course
    Designed for both volunteer and professional. Introduces CONCEPTS, TOOLS and MODELS to properly assess and develop properties and physical assets held by the Council in support of the PROGRAM. Two days are focused on planning and analysis, including: strategic planning, demographic analysis, property evaluation and modeling. Two days are focused on execution, including: facility design, camp layout, construction delivery methods, and examples of good and poor design. Wednesday has an optional day tour of "behind the scenes" of a High Adventure Base operations.
Relationships
  • Membership through Religious Emblems
    An overview of the Religious emblems programs from the various faith groups. The program will cover how religious emblems may be used to supplement program in units and districts, and how they may be used for new unit sales.
  • Scouting in the Catholic Church
    Course will equip participants to administer programs and activities to promote Scouting resources for outreach and ministry to Catholic children. Designed primarily for Scout Chaplains, Clergy, (Arch) Diocesan, or Parish Youth Ministers, NCCS Standing Committee, Regional Leadership, and Religious Activities Emblems Counselors.
  • Scouting in the Churches of Christ
    Members of Churches of Christ for Scouting will conduct a comprehensive workshop for all Scouters associated with units chartered by Churches of Christ and Independent Christian Churches. The goal of the workshop is to build a stronger relationship between Scouters, children, youth, and family ministers as they develop outreach programs for the church and community.
  • Scouting in the Lutheran Church
    The course will provide information on the benefits of forming and operating Scouting units for various age groups (including Venture Crews for young men and women aged 14 through 20),the Lutheran religious emblems programs, and best practices in using these programs in the Lutheran congregation's or school's ministry. This course benefits pastor's, directors of youth ministry, Scouting leaders, Chartered Organization Representatives and other Lutherans involved in ministry to children and youth.
  • Scouting serves the Jewish Community
    Will introduce and share proven methods of increasing the use of the Scouting program by Jewish organizations and strengthening Jewish committees and task forces in support of councils. Will review the status of Jewish committees, suggest goals and priorities for local committees, and review concerns of Jewish institutions.
  • Scouting: Home School Resource
    The number of home-schooled youth is growing throughout America, and Scouting is a natural means of providing curriculum support and peer activities which are needed to become an educated person. This conference is for all who wish to learn how to use the Scouting program to enrich home-teaching programs.
  • United Methodist Scouter's Workshop
    Designed for Chartered Organization Representatives, pastors, directors of youth ministry, Scout leaders, youth workers, annual conference coordinators, and those interested in the use of Scouting to minister to the youth of the church's community. Information on how to fine-tune the Scouting program in order to use the aims and methods of Scouting to accomplish the goals and objectives of the Methodist Church.
Scoutreach
  • Scoutreach
    This course focuses on the "hot" topics that include: Successful Scouting "Best Methods" in the African American Community, Reaching your growing Latino Community, Best approaches in serving your Asian American Community, Financing your Scoutreach programs, and Serving other emerging Minority Communities.

District & Council Literature & Resources

Building Stronger Chartered Organization Relationships Scouting Magazine May-June 2007
Scouter B.P.’s troop has almost no contact with its chartered organization representative despite issuing regular invitations to events and committee meetings. He asked for fresh ways to improve chartered organization relations.
The following literature is on file with your local council.
  • Charter and Bylaws of the Boy Scouts of America, No.57-491
  • District Nominating Committee Worksheet, No. 14-33156
  • Rules and Regulations of the Boy Scouts of America, No. 57-492
  • Procedures for Maintaining Standards of Membership, No. 28-105F

Merits of Marketing
The Marketing & Communications Division is pleased to introduce the Merits of Marketing Web site. This site has been developed as a system to communicate to local councils about marketing opportunities, tips, and resources. The Merits of Marketing Web site will be a timely and effective system of communication for Scout executives, marketing professionals, and marketing volunteers. It will feature press releases, notices of coming events, tips for marketing, research information, Good Turn for America information, and a chance for councils to share in the cost savings achieved by partnering together in the development and reproduction of marketing materials. The content for the Web site will be updated regularly.

Managing Risk

An injury that doesn't happen needs no treatment. An emergency that doesn't occur requires no response. An illness that doesn't develop demands no remedy. The best way to stay safe in the outdoors is to avoid getting into trouble in the first place. That requires planning, training, leadership, good judgment, and accepting responsibility—in short, risk management.

We manage risk in almost every aspect of our lives. There is risk involved in stepping out of our homes in the morning, but we go anyway. There are risks in crossing a street, catching a bus, and taking part in sports, but we find ways to minimize these risks and maximize our safety and well-being.

Risk management is so much a part of outdoor adventures that often we hardly notice we are doing it. When we fill bottles with water from streams and lakes, we deal with the risk of parasites by treating the water with a filter or chemicals, or by boiling it. When we share the outdoors with bears, we protect them and ourselves by hanging our food out of their reach, eliminating odors from our sleeping areas, and keeping campsites spotless. When foul weather blows in, routes become uncomfortably exposed, streams swell, or snow loads make avalanches a possibility, we consider all the available information and then make decisions that keep risks at acceptable levels.

Relationship Division
The Relationship Division, BSA supports the Scouting program in the following areas: new unit organization, chartered organization relationships, scholarships, religious awards and activities like Scout Sunday or Scout Sabbath.

Scouting Safely
The Boy Scouts of America has nearly a century of experience conducting high-adventure outdoor activities in a manner that is safe for all participants.

Few youth organizations encompass the breadth, volume and diversity of physical activity common to Scouting, and none enjoy a better safety record. The key to maintaining and improving this exemplary record is the conscientious and trained adult leader who is attentive to safety concerns.

Webmaster Resources
The resources in this directory are provided for those who are involved in creating and maintaining Web sites for local Scout councils.
Western Region, BSA
Mission of the Western Region
The mission of the Region is to provide liaison between the National Council and local councils to achieve the purposes of Scouting and to maintain the standards, policies and procedures established by the Boy Scouts of America.

BSA Forms Pages

BSA Official Forms Page
Here is a repository of the latest official versions of popular forms available to download.

BSA Cub Scout Forms Page
The Cub Scout forms page has additional forms available to download.

Resources for the Crew
The Venturing Resources page has additional resource to download.

Youth Protection Resources
The Boy Scouts of America places the greatest importance on creating the most secure environment possible for our youth members. To maintain such an environment, the BSA developed numerous procedural and leadership selection policies and provides parents and leaders the following online, video, and print resources for the Cub Scout, Boy Scout, and Venturing programs.
Orientation Guide for Council Officers and Executive Board Members, No. 33161b
Orientation guide for councils officers and executive board members. Used by local councils to enhance the effectiveness of their officers and board members usually after the election of new officers and as a part of the orientation of new board members.
Selecting District People, No. 34512
In this new edition all references to highlight pamphlets were removed, catalog numbers were removed or updated, titles or publications were also updated. Contact information for reaching prospective volunteers was updated to include email address. Art work was changed to reflect new resources. Reference to Exploring was changed to Venturing, and new logo on back cover.
District Committee Training Workshop, No. 34160
The District Committee Workshop is an annual course designed to provide new district committee members with the training they need to effectively carry out the responsibilities of running the district.
This course is considered "basic training" for all District Committee members.
As a "basic training" course, completing the District Committee Workshop qualifies you as a Trained Leader, and makes you eligible to wear the Trained patch for your position.

This is a course designed by National to help each district operate efficiently within its own boundaries.

  • Roles and responsibilities of each member of the District
  • Relationships between Council and District
  • Helping provide the needed support for units
  • Program for units
  • Advancements
  • Recruiting new members
  • Starting new units
  • And believe it or not, more!!!
A Handbook for District Operations, No. 34739
This handbook is for each district to use in their daily, weekly and monthly operations. This is now a combined book of all the District Highlights. The following are being combined into this publication: 34723 Pamp Highlights for District Commissioner, 34732 Pamp Highlights for District Activity Chair, 34724 Pamp Highlights District Advancement Chair, 34725 Pamp Highlights for District Camping Chair, 34728 Highlights for District Membership Chair, 34729 Pamp Highlights for District Training Chair, 34722 Highlights for District Chairman, 34726 Pamp Highlights for District Finance Chair.

Highlights for District Finance, #34726B
Used in a recruiting visit and to orient new district finance committee members. Personalized to the prospect, the book also tells new committee members how to get started and how they will know they are doing a good job.

The Council Pamphlet, No. 33071
This booklet is the basic source of knowledge on council operations for all council-level Scouters. It includes important details about the four functions of council operations, basic committee tasks, special council committees, and council-level meetings.

Self Evaluation District OperationsSelf Evaluation District Operations, No. 34207
Includes updates to the purpose of the guide as well as changes and additions to the steps in the evaluation. Some revisions include adding vice-president for district operations positions, action meetings changed from 2 to 4 weeks.

The District Pamphlet, No. 33070
This is for each District Committee member, or anyone else in an active District to know how the District is to run, policy and procedures. Replaces 33070E and any earlier versions.

Council/District Planning Book, No. 33032
The district Key 3 will find this workbook a valuable tool in setting annual objectives for all committee functions and setting dates for committee tasks and meetings.

Leadership Training Committee Guide: Plans, Procedures, Materials, No. 34169

The bible for volunteers and professionals involved in training volunteer leadership at all levels/all traditional programs. It details all training resources, training award requirements, forms, record cards, and more.

Activities and Civic Service Committee Guide, No. 33082
This pamphlet will help units succeed by assisting in setting policies and procedures for activities, setting goals for activity production, planning and running council wide activities, submitting a budget to the council finance committee, promoting activities and civic service events and for units and establishing guidelines for coordinating district activities such as Camporees, recognition dinners etc.
Camping Committee Guide, No. 33083
This guide is for the Council and District Camping Chair. This is a guide to planning successful District and Council camps.
Advancement Committee Policies and Procedures Pamphlet, No. 33088
This book includes important advancement policies and procedures. It includes a Venturing section and many other guidelines for district and council Scouters responsible for advancement.
Health & Safety, No. 34415E
This publication is not all-inclusive but is primarily to assist professional and key volunteer Scouters in locating the guidelines, procedures, and policies developed over the years to ensure the health and safety of participants in the programs of the Boy Scouts of America.

Guide to Safe Scouting, No. 34416A

Guide to Safe Scouting online edition

The purpose of this book is to prepare adult leaders to conduct scouting activities in a safe and prudent manner. The printing many changes about approved activities for all levels, Cub Scouts, Boy Scouts, and Venturing.

Membership Committee Guide, No. 33080
Provides the structure and substance to achieve District and Council membership objectives. Includes a 12-step plan to organize units.

Tours & Expeditions Pamphlet, No. 33737
This is for all units to use when planning their activities.